Index1

Click on a topic for help.

Adding records to a file

Browsing records in a file

Changing records in a file

Deleting records from a file

Detail Report

Entering information

File menu group

Help menu group

New file menu item

Open file menu item

Printing file records

Reports menu group

Save As

Search options

Sorting records in a file

Summary Report


File Menu Group

The File menu group consists of three items: New, Open, and Exit.

New

This menu item creates a new, empty database file.  Select a directory to

create the file in and enter a file name in the File Name field.  All files

must end with a .CSD extension.  Click the OK button to create the file or

the Cancel button to abort the process.

Open

This menu item opens an existing database file.  Select the directory the file

is located in and double-click on the file name or click the file name once and

click the OK button.  Click the Cancel button to abort the process.

Exit

This menu item ends the program and returns you to Windows.


Reports Menu Group

The Reports menu group consists of two items: Detail and Summary

Detail

The Detail report menu item opens a file box to let you choose the database file

to create detail reports from.  After opening the file, a video report lists all

Label, Title, Serial #, and Value information of all the records in the file.  A

Grand Total is displayed at the bottom of the screen.  If the report has more

than 20 items in it, you may use the scroll buttons to move forward and backward

through the video report.

 Displays the beginning of the report

 Displays the previous "page" of the report (if there is one)

 Displays the next "page" of the report (if there is one)

 Displays the last "page" of the report

Click the Print Current List button to print the currently displayed information

on the video report.  Click the Select Print Report to display the print report

options.

Complete File - prints a report of all file groups

All Commercial Items - prints a report of all commercial items

All Shareware Items - prints a report of all Shareware items

All Freeware Items - prints a report of all Freeware items

All Public Domain Items - prints a report of all Public Domain items

All Other Items - prints a report of all "other" items

Click the Exit button to close the detail video report dialog box.

Summary

The Summary report menu item opens a file box to let you choose the database file

to create summary reports from.  After opening the file, a video report lists all

summary information by category, group, and media and provides a grand total of

all categories.

Click the Print button to print the summary report.

Click the Exit button to close the summary video report dialog box.


Help Menu Group

The Help menu group contains two items:  Help Topics and About Software Inventory

for Windows.

Help Topics

Displays the online help file at the Topics section.

About Software Inventory for Windows

Displays the title/version/credits dialog box.  You may optionally view the Author's

Message by clicking the Author's Msg button.


Entering Information and File Functions

After opening a new or existing database file, the file entry window is opened.

Enter information into the fields as follows:

Label - the vendor name of the product

Title - the title of the product

Serial/Registration # - the serial/registration number of the product (optional)

Value - the value of the product

Description - information about the product (optional)

Purchase Date - date product was purchased (optional)

Purchase Location - location product was purchased (optional)

Media Count - number diskettes, CD-ROMs, etc. (optional).  The spinner-type +

and - buttons increment or decrement the number above zero.

Group - select Commercial, Shareware, Freeware, Public Domain, or Other

Category - select the type of software (word processor, etc.)

Media - select the media type (CD-ROM, etc.)

Adding Records

After you have entered all of the new information into the above fields, click the

Add button.  The record is added to the database in sorted order, the file entry

windows fields are cleared, and the cursor is placed in the Label field.

Modifying Records

Locate the record to modify using the browse buttons.  Modify any field as necessary.

Click the Change button.  The changes are saved in the file record.

Deleting Records

Locate the record to delete using the browse buttons.  Click the Delete button.  A

confirmation dialog box is displayed.  Click the Yes button to delete the record or

the No button to cancel the delete process.  When a record is deleted the database

file is automatically packed to maintain optimum file size.

Browsing Records

  displays the first record of the file

  displays the previous record in the file (if there is one)

  displays the search options dialog box

  displays the next record in the file (if there is one)

  displays the last record of the file

Sorting Records

To change the order of records in a database file, click the sort button.  This dialog

box is opened:

Highlight the field name in the Options list to sort the file by and click the Add

button.  This places the field in the Sort List and removes it from the Options list.

Repeat the process for any additional sort fields you wish to place in the Sort list.

Click the Exit button when finished.  The file will be sorted in the order of the

fields in the Sort List.  If the sort list is empty, no sorting occurs.  To remove an

item from the Sort List, highlight it and click the Remove button.  The item is

placed in the Options list and removed from the Sort List.  To reset the Options

list and Sort List to their original state, click the Reset button.  Click the Exit

button to close the sort dialog box.

Printing Records

To print records from a database file, click the Print button.  This dialog box is

displayed:

Click the Print All Records button to print the entire file.  If you have a large

file this could take several minutes.  Click the Print Current Record button

to print the currently displayed file record.  All records print in the form of the

file entry window.  Click the Cancel button to cancel the print process.

Save As

This option allows you to save a copy of your database file under a diffenent name

and/or directory.  Enter the new name and destination for the file and click the OK

button or click the Cancel button to cancel the process.

Clear Button

Click the Clear button to blank all entry fields and radio buttons on the file entry

window form.

Exit

Closes the file entry window.  All changes made to the file (if any) are saved and

the file is closed.


Search Options

These are the six file searching options.  Select the desired searching option

and click the Continue button.

Label

A dialog box opens prompting you to type the first five characters of the label.

Make your entry and click the Continue button to begin the search or click the

Cancel button to cancel the process.

Title

A dialog box opens prompting you to type the first five characters of the title.

Make your entry and click the Continue button to begin the search or click the

Cancel button to cancel the process.

Serial #

A dialog box opens prompting you to type the first five characters of the serial

number.  Make your entry and click the Continue button to begin the search or

click the Cancel button to cancel the process.

Value

A dialog box opens prompting you to enter the value of the item to search for.

Make your entry and click the Continue button to begin the search or click the

Cancel button to cancel the process.

Purchase Date

A dialog box opens prompting you to enter the purchase date of the item to search

for.  Make your entry and click the Continue button to begin the search or click

the Cancel button to cancel the process.

Purchase Location

A dialog box opens prompting you to type the first five characters of the purchase

location.  Make your entry and click the Continue button to begin the search or

click the Cancel button to cancel the process.

Click the Cancel button to cancel the search process.